Product tour · Run it
TeamEvery shift covered. Every person looked after.
Who is working when, and who needs something from me. The rota, hours, leave, hiring and training in one place. Each person sees their own week on their phone, and the owner sees the gaps before they become problems.
Coverage and care, in one place.
A small business feels two things as one job. Coverage asks whether tomorrow is staffed. Care asks whose certificate lapses, who's been off, and who hasn't had a conversation in months.
Rota & cover
Shifts built around the timetable in Services, with swaps, cover requests and gaps flagged early.
Time & timesheets
Clock-in on the day, hours against contracts, and timesheets ready before payroll.
Leave & absence
Requests, approvals and balances, checked against the rota before anyone says yes.
People
Each person's record: contract, pay, skills, kit and uniform, and the notes from one-to-ones.
Hiring & onboarding
Roles, applications and interviews, then a first week with shifts, policies and training already set up.
Policies & training
Policies to read and acknowledge, training to complete, and certificates that stay current.
The owner runs the team. Everyone else just sees their week.
Most visits aren't from the owner. They're from staff doing one small thing about themselves: checking a shift, booking a day off, sending a timesheet. They get their own week on their phone, without wading through a management screen.
Running the people
Build the rota, approve leave, see the gaps, keep certificates current, and check hours before payroll.
My week
My shifts, my leave balance, my timesheet, and the policy I need to sign. It's all in My Day, alongside the rest of their work.
"Dan can't come in." Cover found before the doors open.
The urgent moment in this section always comes early in the morning, on a phone. The agent checks who's qualified, who's free and who's already near their hours, and lines up the best options. The owner taps one.
- EmmaFree today · 22 of 30 hours · teaches these classesbest fit
- AnaFree after 20:00 · already at 36 of 37 hoursovertime
From the first hire to the fifth anniversary.
Hours that add up
- Clock-in and time on siteFrom the phone, the desk or the job.
- Timesheets against contractsOvertime spotted as it builds, not at month end.
- Ready for payrollHours, leave and sickness in one export, and staff costs in Money.
A record for everyone
- Contracts, pay and skillsWho's qualified to teach what.
- Kit, uniforms and keysWho has what, and what comes back when they leave.
- Goals and one-to-onesNotes kept, next conversation reminded.
Nothing lapses quietly
- Certificates with expiry datesHeld in the Library, watched here.
- Policies acknowledgedWho's read the handbook, and who hasn't.
- Training trackedFrom first-week induction to annual refreshers.
It sees the gap before the doors open.
Shifts, bookings, hours, leave and certificates share one record. So Simma can see a coverage problem days ahead, and a person who needs a conversation. A rota app only sees shifts.
"Saturday 9am has nobody on it, and it's Thursday."
"Two first-aid certificates lapse this month. One is your only first-aider on Saturdays."
"Both Saturday staff have asked for the 14th."
"Three timesheets aren't in, and payroll runs on Friday."
"Emma has worked over her contracted hours six weeks running."
"You haven't had a one-to-one with Dan since March."
Oli keeps the rota covered. Fiona keeps the hours right.
Oli, the operations agent, finds cover and spots gaps days ahead. Fiona, the finance agent, gets hours and timesheets ready for payroll. People decisions stay with the owner, always. Meet the agents →
"Saturday 9am has nobody on it. Emma is free and qualified, and she's under her hours. Offer it to her, with Dan as the backup?"
"Three timesheets aren't in and payroll runs Friday. I've filled them in from clock-ins and the rota for each person to confirm."